Data Privacy Statement
This data privacy statement informs you about the type, scope, and purpose of the processing of personal data (hereinafter referred to as “data”) within the scope of the provision of our services as well as within our online offer and the websites, functions and contents connected with it as well as external online presences, such as our social media profiles (hereinafter jointly referred to as “online offer.”) With regard to the terms used, such as “processing” or “controller”, we refer to the definitions in Art. 4 of the General Data Protection Regulation (GDPR).
Horst Sitte Sondermaschinenbau
Inh. David Kajcsos
Pirnaer Landstraße 227-229
Types of data processed
- Inventory data (e.g., personal master data, names or addresses.)
- Content data (e.g. text entries, photographs, videos.)
- Content data (e.g. text entries, photographs, videos.)
- Usage data (e.g. websites visited, interest in content, access times.)
- Meta/communication data (e.g. device information, IP addresses.)
Categories of persons concerned
Visitors and users of the online offer (hereinafter we also refer to the person concerned collectively as “users.”)
Purpose of the processing
- Provision of the online offer, its functions and contents.
- Responding to contact requests and communicating with users.
- Security measures.
- Coverage measurement/marketing
“Personal data” means any information relating to an identified or identifiable natural person (hereinafter “persons concerned”); an identifiable natural person is one who can be identified, directly or indirectly, in particular, by reference to an identifier such as a name, an identification number, location data, an online identifier (e.g. cookie) or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural, or social identity of that natural person.
“Processing” means any operation or set of operations that is performed upon personal data, whether or not by automatic means. The term is broad and covers virtually any handling of data.
“Pseudonymisation” means the processing of personal data in such a way that personal data can no longer be related to a specific person concerned without additional information, provided that such additional information is kept separately and is subject to technical and organisational measures which ensure that the personal data are not attributed to an identified or identifiable natural person.
“Profiling” means any automated processing of personal data consisting of usage of such personal data to evaluate certain personal aspects relating to a natural person, in particular, to analyse or predict aspects concerning that natural person’s performance at work, economic situation, health, personal preferences, interests, reliability, behaviour, location, or change of location.
“Person responsible” means the natural or legal person, public authority, agency or other body which alone or jointly with others determines the purposes and means of the personal data processing.
“Data processor” means a natural or legal person, public authority, agency or other body which processes personal data on behalf of the person responsible.
Relevant legal basis
According to Art. 13 GDPR, we inform you of the legal basis for our data processing. For users from the area of application of the General Data Protection Regulation (GDPR), i.e. the EU and the EEC, the following applies if the legal basis is not stated in the data protection statement:
The legal basis for obtaining consent is Art. 6 para. 1 (a) GDPR and Art. 7 GDPR;
The legal basis for processing for the fulfilment of our services and implementation of contractual measures as well as answering enquiries is Art. 6 (1) (b) GDPR;
The legal basis for processing for the fulfilment of our legal obligations is Art. 6 para. 1 (c) GDPR;
In the event that vital interests of the person concerned or another natural person make it necessary to process personal data, Art. 6 para. 1 (d) GDPR serves as the legal basis.
The legal basis for the processing necessary for the performance of a task carried out in the public interest or the exercise of official authority vested in the person responsible is Art. 6 para. 1 (e) GDPR.
The legal basis for processing to protect our legitimate interests is Art. 6 para. 1 (f) GDPR.
The processing of data for purposes other than those for which it was collected is determined by the requirements of Art. 6 (4) GDPR.
The processing of special categories of data (according to Art. 9 para. 1 GDPR) is determined according to the requirements of Art. 9 para. 2 GDPR.
We take appropriate technical and organisational measures according to the legal requirements, taking into account state of the art, the implementation costs and the nature, scope, circumstances, and purposes of the processing, as well as the varying likelihood and severity of the risk to the rights and freedoms of natural persons, in order to ensure a level of protection appropriate to the risk.
The measures include, in particular, ensuring the confidentiality, integrity, and availability of data by controlling physical access to the data, as well as access to, input, disclosure, ensuring availability and segregation of the data. We also have procedures in place to ensure the exercise of rights of the persons concerned, deletion of data and response to data compromise. Furthermore, we already take the protection of personal data into account in the development and selection of hardware, software and procedures according to the principle of data protection through technology design and through data protection-friendly default settings.
Cooperation with processors, joint controllers and third parties
If in the course of our processing, we disclose data to other persons and companies (data processors, joint persons responsible or third parties), transfer it to them or otherwise grant them access to the data, this will only be done on the basis of the legal permission (e.g. if a transfer of the data to third parties, such as payment service providers, is necessary for the performance of the contract), users have consented, a legal obligation provides for this or on the basis of our legitimate interests (e.g. when using agents, web hosts, etc.)
If we disclose or transfer data to other companies in our group of companies or otherwise grant them access, this is done, in particular, for administrative purposes as a legitimate interest and, in addition, on a basis complying with the legal requirements.
Transfers to third countries
If we process data in a third country (i.e. outside the European Union (EU), the European Economic Area (EEA) or the Swiss Confederation) or do so in the context of using third-party services or disclosing or transferring data to other persons or companies, this will only be done if it is done to fulfil our (pre-)contractual obligations, on the basis of your consent, due to a legal obligation or on the basis of our legitimate interests. Subject to express consent or contractually required transfer, we only process or allow data to be processed in third countries with a recognised level of data protection, which includes US processors certified under the “Privacy Shield” or on the basis of special guarantees, such as contractual obligation through so-called standard protection clauses of the EU Commission, the existence of certifications or binding internal data protection regulations (Art. 44 – 49 GDPR, information site of the EU Commission.)
Rights of the persons concerned
You have the right to obtain confirmation as to whether or not data relating to you is being processed and to obtain information about such data, as well as further information and a copy of the data according to the legal requirements.
You have the right, according to the legal requirements, to request that data concerning you be completed or that inaccurate data concerning you be corrected.
You have the right, according to the legal requirements, to request that data concerning you be deleted immediately or, alternatively, to request the restriction of the data processing according to the legal requirements.
You have the right to demand that the data concerning you that you have provided to us be received according to the legal requirements and to demand that it be transferred to other persons responsible.
You also have the right to lodge a complaint with the competent supervisory authority according to the legal requirements.
Right of withdrawal
You have the right to revoke any consent you have given with effect for the future.
Right of objection
You may object to the future processing of data relating to you at any time according to the legal requirements. In particular, you may object to processing for direct marketing purposes.
Cookies and the right to object to direct marketing
“Cookies” are small files that are stored on users’ computers. Different information can be stored within the cookies. A cookie is primarily used to store information about a user (or the device on which the cookie is stored) during or after his or her visit to an online offer. Temporary cookies, or “session cookies” or “transient cookies”, are cookies that are deleted after a user leaves an online offer and closes his or her browser. In such a cookie, for example, the contents of a shopping basket in an online shop or a login status can be stored. Cookies that remain stored even after the browser is closed are referred to as “permanent” or “persistent”. For example, the login status can be stored if users visit them after several days. Likewise, the interests of users can be stored in such a cookie, which is used for coverage measurement or marketing purposes. “Third-party cookies” are cookies offered by providers other than the responsible party that operates the online offer (otherwise, if they are only its cookies, they are referred to as “first-party cookies.”)
If users do not want cookies to be stored on their computer, they are asked to deactivate the corresponding option in the system settings of their browser. Stored cookies can be deleted in the system settings of the browser. The exclusion of cookies can lead to functional restrictions of this online offer.
Deletion of data
The data processed by us will be deleted or restricted in its processing according to the legal requirements. Unless expressly stated in this data protection statement, the data stored by us will be deleted as soon as it is no longer required for its intended purpose and the deletion does not conflict with any statutory retention requirements.
If the data is not deleted because it is required for other and legally permissible purposes, its processing will be restricted. I.e. the data is blocked and not processed for other purposes. This applies, for example, to data that must be retained for commercial or tax law reasons.
Changes and updates to the data protection statement
We ask you to inform yourself regularly about the content of our data protection statement. We adapt the data protection statement as soon as the changes in the data processing carried out by us make this necessary. We will inform you as soon as the changes require an act of cooperation on your part (e.g. consent) or other individual notification.
In addition, we process
- Contract data (e.g., subject matter of the contract, term, customer category.)
- Payment data (e.g., bank details, payment history)
Contract data (e.g., subject matter of the contract, term, customer category.)
Payment data (e.g., bank details, payment history)
of our customers, interested parties and business partners for the purpose of providing contractual services, service and customer care, marketing, advertising and market research.
Data protection information in the application process
We process applicant data only for the purpose of and within the scope of the application procedure according to the legal requirements. Applicant data is processed to fulfil our (pre)contractual obligations within the scope of the application procedure according to Art. 6 para. 1 (b) GDPR Art. 6 para. 1 (f) GDPR insofar as the data processing becomes necessary for us, e.g. within the scope of legal procedures (in Germany, § 26 Federal Data Protection Act (BDSG) also applies.)
The application procedure requires applicants to provide us with applicant data. The necessary applicant data are marked if we offer an online form, otherwise, they result from the job descriptions and basically include personal details, postal and contact addresses and the documents belonging to the application, such as cover letter, CV and certificates. In addition, applicants may voluntarily provide us with additional information.
By submitting their application to us, applicants consent to the processing of their data for the purposes of the application process in the manner and to the extent set out in this data privacy statement.
Insofar as special categories of personal data within the meaning of Art. 9 para. 1 GDPR are voluntarily disclosed within the scope of the application procedure, their processing is additionally carried out according to Art. 9 para. 2 (b) GDPR (e.g. health data, such as severely disabled status or ethnic origin.) Insofar as special categories of personal data within the meaning of Art. 1 GDPR are voluntarily disclosed within the scope of the application procedure, their processing is additionally carried out according to Art. 9 para. 2 (a) GDPR (e.g. health data if this is necessary for the exercise of the profession.)
Provided they have been made available, applicants can submit their applications to us using an online form on our website. The data shall be transmitted to us in encrypted form according to the state of the art.
Applicants can also send us their applications by email. However, please note that emails are generally not encrypted and must be encrypted by applicants. We can therefore not assume any responsibility for the transmission path of the application between the sender and the reception on our server and therefore rather recommend using an online form or postal dispatch. This is because instead of applying via the online form and email, applicants still have the option of sending us their application by post.
In the event of a successful application, we may process the data provided by applicants for the purposes of the employment relationship. Otherwise, if the application for a job offer is unsuccessful, the applicants’ data will be deleted.
Applicants’ data will also be deleted if an application is withdrawn, which applicants are entitled to do at any time. Subject to a justified withdrawal by the applicants, the deletion will take place after the expiry of a period of six months so that we can answer any follow-up questions about the application and meet our obligations to provide evidence under the Equal Treatment Act. Invoices for any reimbursement of travel expenses will be archived according to tax law requirements.
When contacting us (e.g. by contact form, email, telephone or via social media), the user’s details are used to process the contact enquiry and handle it according to Art. 6 para. 1 (b) (in the context of contractual/pre-contractual relations), Art. 6 para. 1 (f) (other enquiries) GDPR. The user’s details may be stored in a customer relationship management system (CRM system) or comparable enquiry organisation.
We delete the enquiries if they are no longer necessary. We review the necessity every two years; furthermore, the legal archiving obligations apply.